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Remote Learning Acceptable Use of Technology Policy


Remote Learning

Acceptable Use of Technology Policy

The Remote Learning Acceptable Use Policy (AUP) is in place to safeguarding all members of Birchington CE Primary School’s community when taking part in remote learning following any year group/whole school closures due to Covid-19 and also if any children are self-isolating without Covid-19 symptoms.


  1. This remote learning policy aims to:
    • Ensure consistency in the approach to remote learning for pupils who aren’t in school
    • Set out expectations for all members of the school community with regards to remote learning
    • Provide appropriate guidelines for data protection


Leadership oversight and approval

  1. Remote online learning will only take place using OneNote
    • OneNote has been assessed and approved by the Headteacher.


Contact between the school and parents/carers

  1. Contact with the parents/carers of any child not in school will be through:


    • the parent/carer’s email address and staff work email addresses
    • phone calls using the school provided mobile phones, or the school landline
    • There will be no emailing or phone calls directly with children


  1. Contact with the children not in school will be through:


    • OneNote marking on the children’s OneNote accounts
    • Phone calls, using the parent/carer’s phone numbers, with the parent in attendance and their phone on speaker



  1. Staff will only use Birchington CE Primary School managed accounts with learners.
    • Use of any personal accounts/emails/personal mobile phones to communicate with children and/or parents/carers is not permitted.
    • Staff will only use work provided equipment e.g. a school/setting laptop, tablet, or other mobile device following the same security arrangements as in the Staff AUP



Roles and responsibilities


  1. When providing remote learning, teachers will be at school and will be working their directed hours of 8:15am and 3:30pm Monday to Friday during term-time.
  2. If a teacher is unwell and not at school, then other adults in that year group will cover the planning and marking for that class.
  3. All remote lessons will be formally timetabled to replicate the normal school timetable for that year group.
  4. Live streamed remote learning sessions will not be held.

When providing remote learning, teachers are responsible for:

    • providing email addresses to parents/carers
    • providing the learning for OneNote
    • checking the uploading has been successful
    • marking and feeding back within 48 hours if ‘live’ marking is not an option
    • contacting parents/carers each week via telephone
    • contacting parents/carers if work has not been completed
    • reporting any safeguarding concerns to the DSL just as if the learning was taking place in school


One Note trained Teaching Assistants

  1. When assisting with remote learning, teaching assistants are responsible for:
    • uploading or printing the learning they have been signposted to
    • marking for a class of children if their teacher is unwell


Senior Leaders

  1. Alongside any teaching responsibilities, Senior Leaders are responsible for:
    • Co-ordinating the remote learning approach across the school
    • Monitoring the effectiveness of remote learning – through regular meetings with teachers and receiving feedback from children and parents/carers
    • Monitoring the security of remote learning systems, including data protection and safeguarding considerations



Inclusion Leader

  1. Alongside any teaching responsibilities, the Inclusion Leader is responsible for:
    • contacting parents/carers of all SEND and vulnerable children (1x weekly)

Phase Leaders

  1. Alongside any teaching responsibilities, phase leaders are responsible for:
    • Monitoring the quality of remote learning – reviewing the quality of the work set in their phases
    • Liaising with Subject Leaders regarding the quality of work in the specific subjects

IT Network Manager

  1. The IT Network Manager is responsible for:
    • Fixing issues with systems used to set and collect work
    • Helping staff and parents with any technical issues they’re experiencing
    • Reviewing the security of remote learning systems and flagging any data protection breaches to the data protection lead

Pastoral Manager/Family Liaison Officer (FLO)

  1. The pastoral manager/FLO is responsible for:
    • delivering paper copies to parents/carers with no internet/technology access
    • contacting and checking in with vulnerable families at least 1 x weekly and more often if necessary

Office Staff

  1. Office staff are responsible for:
    • Informing the Class Teacher by phone of the need for OneNote learning if individual children are self-isolating with no symptoms


Designated Safeguarding Lead

  1. The DSL is responsible for:
    • Monitoring the safeguarding considerations of remote learning systems and contact between school and home
  2. Ms Kath Barham is the Designated Safeguarding Lead (DSL).
  3. Additionally, the school have appointed Deputy DSLs who will have delegated responsibilities and act in the DSLs absence:
    • Jonathan Forwood (DHT)
    • Kate Callaway (AHT)
    • Lesley Green (Pastoral Manager/FLO)

Data Protection Lead

  1. The DPL is responsible for:
    • Ensuring Office 365 (which OneNote is a part of) is recorded in GDPRiS
    • Ensuring the DPO is informed of any breaches of data
  2. Jonathan Forwood is the Data Protection Lead.

Pupils and parents/carers

Staff can expect pupils learning remotely to:

    • Complete the work set by teachers
    • Seek help, if they need it, from teachers – either by informing the teacher by annotating on their work or asking their parent/carer to contact their teacher

Staff can expect parents/carers with children learning remotely to:

    • Ensure their child completes the work set
    • Seek help from the school if they need it
    • Make the school aware if their child is sick or otherwise can’t complete work

Governing Body

The governing board is responsible for:

    • Monitoring the school’s approach to providing remote learning to ensure education remains as high quality as possible
    • Ensuring that staff are certain that remote learning systems are appropriately secure, for both data protection and safeguarding reasons

Data Protection and Security

  1. Any personal data used by staff and captured by OneNote when delivering remote learning will be processed and stored with appropriate consent and in accordance with our GDPR and Data Protection Policy.
    • Ensuring multiples parents/carers emails are bcc’d so they are not aware of the email addresses of others
    • Not sharing any OneNote account details except with the parent/carer of that child.
    • Ensuring teachers use 141 in front of any telephone numbers when ringing on their work provided mobile
  2. All remote learning and any other online communication will take place in line with current Birchington CE Primary School confidentiality expectations as outlined in the Confidentiality Policy.
  3. Only members of Birchington CE Primary School’s community will be given access to OneNote.
  4. Children can only access their own class notebook.
  5. The contact via OneNote will only be between the teacher and each child separately.  The collaborative space will be empty and therefore there is no chance of any contact between children using OneNote.
  6. Access to OneNote will be managed in line with current IT security expectations as outlined in Birchington CE Primary School’s AUPs, and IT Policy and this policy.

Behaviour Expectations

  1. Staff will model safe practice and moderate behaviour online during remote learning as they would in the classroom.
  2. All participants are expected to behave in line with existing Birchington CE Primary School’s policies and expectations.
  3. Educational resources will be used or shared in line with our existing teaching and learning policies, taking licensing and copyright into account.

Policy Breaches and Reporting Concerns


  1. Participants are encouraged to report concerns during remote learning:


    • For children, reporting concerns first to their class teacher, then Upper/Middle/Lower School Leader, Deputy Headteacher, Headteacher and also telling their parent/carer
    • For teachers, to the Upper/Middle/Lower School Leader or Deputy Headteacher
  1. Inappropriate online behaviour will be responded to in line with existing policies such as Acceptable Use of Technology, Allegations against Staff, Anti-Bullying and Behaviour.
  2. Sanctions for deliberate misuse may include: restricting/removing use, contacting police if a criminal offence has been committed.

Links with other policies

  1. This AUP is linked to our:
    • Behaviour policy
    • Child Protection and Safeguarding policy
    • GDPR and Data protection policy
    • Privacy notices
    • Home-school agreement
    • Online Safety and Acceptable Use of Technology Policy